What to Write in an Email When Sending a Resume

Ah, the digital handshake! Whether you're a seasoned professional or a new job seeker, knowing what to write in an email when sending a resume can be daunting. This short article will help you make an unforgettable first impression.

What to Write in an Email When Sending Your Resume

In the digital age, emails have become the de facto medium for professional communication. They're fast, efficient, and accessible, making them the go-to method for job applications.

So, it's crucial to ensure that your email matches the high standard of your resume. A well-crafted email can get your foot in the door, while a haphazard one can derail your chances before you start.

The Subject Line – Your First Impression

The subject line is the first thing recruiters see, so make it count! Your subject line should be concise, clear, and professional. Include the job title, your name, and any relevant identifiers (like the job ID, if there is one).

Avoid using filler words or phrases. An example could be: "John Doe Application - Marketing Manager Position (Job ID:1234)".

The Opening Salutation – Set the Tone

Just as you wouldn't start a conversation without a friendly greeting, don't start your email without an appropriate salutation. If you know the recipient's name, use it.

If you don't, a simple "Dear Hiring Manager" or "Dear [Company Name] Team" will suffice. Avoid overly generic greetings like "To whom it may concern."

The Body of the Email – The Heart of the Matter

This is where the magic happens! Your email body should briefly explain who you are, the position you're applying for, and what makes you a strong candidate.

Avoid repeating your resume verbatim. Instead, use this space to spotlight your most relevant skills and experiences. Always remain professional and polite. Remember to include any requested information, like your availability for an interview or salary expectations.

The Closing – Seal it with Class

End your email on a high note! A professional and courteous closing helps keep the conversation open. Use phrases like "Thank you for considering my application" or "I look forward to the opportunity to discuss my qualifications further."

Don't forget to include your contact information – email, phone number, and LinkedIn profile, if applicable.

The Follow-up – Show Your Interest

While it's essential not to pester recruiters, a thoughtful follow-up can show your continued interest. Generally, if you haven't heard back within a week or two, sending a polite follow-up email is acceptable. Use this opportunity to reaffirm your interest in the role and the company.

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Wrapping Up

Before you hit 'send,' make sure to double-check everything. Ensure there are no spelling or grammar mistakes and that you've attached your resume correctly. Remember, this email is part of your first impression, so make it a good one!

Knowing what to write in an email when sending a resume can set you apart from other candidates. It's more than just a cover letter; it's your chance to make a great impression and show professionalism.

By following these guidelines, you'll be well on your way to crafting an email that will get noticed and, hopefully, get you the job!

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Author: Becky is a contributor for theJub. She’s a writing and talent acquisition specialist who loves to apply her skills through creative writing and editing.